Office relocation Vienna: no downtime thanks to 100% professional classified planning & implementation

Company relocation in Vienna – when efficiency and experience make the difference – relocation management

A company relocation in Vienna is always a challenge. Office equipment, technology, files, IT structures and employees have to be moved in a coordinated manner – and with as little downtime as possible. Because every day of downtime costs money and nerves.

That’s why professional planning is essential. As an experienced removal company in Vienna, Geschwandtner GmbH takes on precisely this task for companies of all sizes. We make sure that your move is not only fast and safe, but also precisely tailored to your internal processes.

From the initial consultation to the planning of the process to the timely realisation – with us as your partner, you avoid unnecessary interruptions and remain in control at all times.

Avoid business interruptions – this is how a move works without downtime

A company relocation must not paralyse day-to-day operations. Customers expect availability, employees need functioning workplaces – and every hour of downtime costs money.

This is exactly where Geschwandtner GmbH comes in: We plan relocations in such a way that the transition runs smoothly and your company remains operational. The implementation is carried out in close coordination with your internal organisation – not according to a rigid routine, but individually.

This allows us to minimise downtime:

Flexible scheduling: We adapt the move to your operating hours – even in the evening or at weekends.

Partial relocation: Departments that need to work continuously move in stages.

Fast start-up: IT and infrastructure are ready for use again immediately after the move.

Seamless handover: No chaos, no unclear responsibilities – everything runs according to plan.

Experience-based process control: We know where delays can occur – and plan for them right from the start.

With this approach, we have already successfully accompanied numerous companies through complex relocations – quickly, precisely and without any loss of production.

Project coordination – clear processes, one contact person

A company relocation requires not only muscle power, but above all structure. When several departments, technical systems and time frames intertwine, you need someone to keep an overview. This is exactly what Geschwandtner GmbH does for you – with a central project manager who accompanies your move from start to finish.

Your personal contact person takes over:

• Detailed relocation planning: schedule, process, responsibilities – all tailored to your organisation.

• Interface to all parties involved: From internal contacts to building management or IT partners.

• Coordination of all relocation phases: Packing, transport, assembly – everything runs under one management.

• Spontaneous adjustments if required: Even last-minute changes are implemented flexibly.

• Control and finalisation: The move is not considered complete until everything is up and running.

With this structured approach, we ensure that your team can continue to concentrate on the day-to-day business – and that the move is handled precisely in the background.

Systematic overview – why labelling and structure are crucial when moving

Chaos can quickly get out of hand, especially during a company move: unlabelled boxes, missing hardware, swapped workstations. To prevent this from happening, we at Geschwandtner GmbH rely on a well thought-out system of labelling, documentation and process planning.

This allows you to stay in control during the move:

• Define the room concept and destination structure in advance: Every item knows where it has to go – even before it is loaded.

• Labelling every box and every piece of furniture: with room numbers, department or employee names.

• Centralised removal lists for each team: so that nothing gets lost after the move.

• IT and technical components systematically packed: cabling and equipment are not simply dismantled, but documented.

• Colour codes or label system if required: Particularly effective for large offices or several floors.

This structure not only saves time when unloading, but also speeds up assembly and recommissioning at the new location. This means that every employee is where they belong – and everything is quickly ready for use again.

Professional assembly and dismantling – what our teams do

Moving a company is more than just hauling boxes. Especially in modern offices, desks, shelving systems, technology, kitchens and specialised furniture must be professionally dismantled, safely transported and precisely reassembled at the new location.

Geschwandtner GmbH only deploys experienced teams who are familiar with a wide variety of systems – from height-adjustable desks to customised conference walls.

What we do for you:

• Dismantling and securing the entire office equipment

• Everything is dismantled, packed safely for transport and loaded without damage.

• Professional assembly at the destination

We reassemble furniture exactly according to plan – ready for use, stable and correctly screwed together.

• Cleaning and protection of sensitive surfaces

• High-gloss surfaces, glass elements and technical furniture are professionally protected.

• Device installation & connecting peripherals

• We also install printer stations, whiteboards and coffee machines ready for use.

Customised special solutions

• We create customised schedules and solutions for special requirements or custom-made products.

• Smooth assembly and dismantling saves time, prevents damage – and ensures that your team is ready to work again immediately.

Heavy, bulky, sensitive – special transport for company removals

Not every item to be moved fits through a door or is easy to lift. Especially in commercial removals, there are always objects that are particularly heavy, bulky or sensitive: Server racks, fire safes, plotters, file archives or high-quality designer furniture.

Such transports require special technology, experience – and above all care. Geschwandtner GmbH has the necessary equipment and trained teams to handle precisely such cases safely and efficiently.

We take care of it for you:

• Transporting particularly heavy objects

With lifting technology, rolling systems and hydraulic lifting platforms for safes, photocopiers or industrial equipment, for example.

• Secure packaging for sensitive equipment

Special padding and impact-protected transport packaging for IT, monitors, audio technology or archives.

• Carrying through narrow entrances or difficult buildings

Old buildings, narrow staircases or buildings without lifts are no obstacle for us – we plan ahead.

• Lifting platforms and furniture lifts for outdoor installation

If you can’t get through the stairwell, we take the route via the window or balcony – quickly, safely and without damage.

• Clarification with property management and authorisation bodies

We organise the necessary special permits or secure the transport route in public areas.

It is precisely in such special cases that an experienced removal company really shows what it can do – because this is where it is decided whether a move is done professionally or just ‘somehow’.

Storage options for offices – flexible temporary storage, secure storage

Not every company relocation is seamless from door to door. Often the new space is not yet ready, parts of the inventory are not needed immediately or an interim solution is necessary for organisational reasons. In such cases, professional storage is the best solution – secure, flexible and accessible at all times.

Geschwandtner GmbH offers companies modern, monitored storage facilities for office furniture, files, equipment and complete departments.

Our storage solutions at a glance:

• Short and long-term storage of office inventory

Ideal if you are reorganising, converting or gradually relocating.

• Secure, dry and video-monitored

Our storage units are alarm-protected, climate-stable and only accessible to authorised persons.

• Container storage with a system

Clean, sealable units – even for sensitive technology or archive material.

• Flexible access times and call-off logistics

On request, we can collect or deliver individual items as required – including documentation.

• Collection, storage and return transport from a single source

You don’t have to worry about anything – our team takes care of all the logistics.

Storage space is often crucial, especially for larger relocations or project phases. We make sure that your inventory is optimally stored – until it is needed exactly where you need it.

Disposal & data destruction – what should not be moved is professionally removed

A company move is the ideal time to tidy up. Old shelves, defective equipment, superfluous furniture or documents that are no longer needed do not have to be moved with you – they should be disposed of professionally or destroyed securely.

Geschwandtner GmbH will also take care of this part of your move – professionally, in compliance with the law and in a way that conserves resources.

Our disposal and destruction services:

• Environmentally friendly disposal of office furniture and equipment

We separate, transport and dispose of waste via recycling companies in accordance with applicable regulations.

• Secure document destruction in accordance with GDPR standards

Confidential documents, personnel files or sensitive business data are destroyed in accordance with certified procedures – including a destruction log.

• Data carrier destruction (hard drives, servers, USB etc.)

No half-hearted deletion processes: we ensure physical destruction and complete documentation.

• Removal and clearance in one step

Our team disposes of the equipment immediately upon dismantling – no interim storage, no additional work for you.

• With proof and confirmation of disposal on request

Particularly important for accounting, compliance or auditing obligations.

What you no longer need is not a burden – it is removed cleanly, safely and in compliance with the law. So you can start at your new location with structure, clarity and space for the essentials.

Clean Handover – Final Cleaning After the Company Relocation

After the move comes the handover – and especially in commercial properties, landlords or property managers often require a professional final cleaning.
This doesn’t just include floors and windows, but often also kitchens, sanitary facilities, light fixtures, or floor markings.

To save you the trouble, Geschwandtner GmbH can take care of the complete cleaning of your former premises – thoroughly, on schedule, and with zero effort for your team.

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Our Final Cleaning Services:

Basic broom-clean sweep of all rooms
Floors, doors, windowsills, and surfaces – cleaned and ready for handover.

Kitchen and sanitary cleaning incl. descaling and disinfection
Especially important when moving out after long-term use.

Preparation for handover as per lease agreement or inspection checklist
We follow all agreed-upon requirements – whether warehouse, office, or medical practice.

Removal of stickers, wall hooks, skirting boards, or floor markings
So that there are no complaints during the final inspection.

Optional: Cleaning report for property management
As official proof of proper execution.

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With a professional final cleaning, you ensure there are no unexpected follow-up costs – and you can fully focus on your new start at the new location.

Price Breakdown – The Real Cost of a Professional Company Move in Vienna

The most common question when relocating a company is: How much will it cost?
A valid question – but one that can’t be answered with a blanket statement. Every company move is as individual as the business itself. Size, location, scope, timeframe, and desired additional services all play a crucial role.

Geschwandtner GmbH stands for transparent and fair pricing.
We offer both flat-rate all-inclusive packages and detailed service specifications for complex relocations.

These factors influence moving costs:

Company size and inventory volume
The number of workstations, furniture, and technical equipment – the more there is, the more effort required.

Floors, accessibility, and elevator availability
An old building without an elevator requires more time than a ground-level office.

Distance between locations
Within Vienna or beyond? The transport distance affects duration and cost.

Additional services like disassembly, packing, assembly, disposal
Will these services be outsourced or handled internally?

Special requests and time slots (e.g., night or weekend moves)
Flexible scheduling often costs more, but can be economically worthwhile.

Guideline prices for commercial moves:

• Small offices (up to 5 workstations): starting from approx. €800–1,500
• Medium-sized units (6–20 workstations): starting from €1,500–3,500
• Large commercial spaces: calculated individually after an on-site assessment

At Geschwandtner GmbH, you’ll receive a detailed quote in advance – based on a free on-site inspection. This way, you’ll know exactly what to expect and can plan with confidence.

The Process – How a Company Relocation Works Step by Step

A successful company relocation is no coincidence – it’s the result of good preparation, clear communication, and professional execution.
To ensure you always have full oversight, Geschwandtner GmbH manages your move based on a proven step-by-step plan – individually tailored to your company’s structure.

Here’s how a relocation works with us:

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1. Initial Contact & On-Site Inspection

• Personal consultation with our project manager
• On-site walkthrough to assess effort and requirements
• Identification of specific challenges (IT, storage, special transports)

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2. Quotation & Move Planning

• Transparent, detailed offer with no hidden costs
• Joint coordination of the timeline
• Development of a customized relocation and process concept

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3. Preparation & Coordination

• Communication with your contacts and external partners
• Provision of packing materials and labeling system
• Internal briefing with all involved parties

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4. Execution of the Move

• Timely dismantling, packing, loading, and transport
• Set-up and arrangement at the new location based on floor plan
• Technical installation of devices and systems, if booked

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5. Completion & Follow-Up

• Inspection and documentation of the move
• Final cleaning and disposal at the old location
• Feedback round and quality assurance after the move

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Whether a small office or a large corporate site – this clear structure helps avoid unnecessary friction and ensures that you can focus on what truly matters: your business.

Conclusion – Why a Professional Company Relocation with Geschwandtner GmbH Truly Pays Off

A company relocation in Vienna doesn’t have to be complicated, chaotic, or expensive – provided it’s professionally planned and executed.
This is exactly where Geschwandtner GmbH excels: We combine experience with smart organization, reliable personnel, and the commitment to get your business back to productivity as quickly as possible.

Whether it’s a full relocation, partial outsourcing, technical setup, or disposal – we handle every detail so you don’t have to.

Why companies choose us:

• Customized planning instead of one-size-fits-all solutions
• Clear processes and dedicated contact persons
• Trained teams with technical expertise
• Transparent quotes with no hidden costs
• Punctuality, reliability, and a professional approach

If you’re planning a location change or simply considering a move, let’s talk.
We offer no-obligation consultations, take your requirements seriously – and deliver exactly what we promise.

Get in touch today – and turn your move into a success, not a risk.